How To Set Which Folders Get Synchronized With Outlook 2007 and IMAP


If you are using an IMAP client and you want to set certain folders to be synchronized when you are offline, you need to simply do the following while you are running outlook.

First, Press Ctrl-Alt-S (you’ll get the screen below)


Then, Press the Edit button (second from top left)


From there, you can choose which of your IMAP account you want to set (see the button bar on the left)

Now, you simply choose the bottom radio button which says “Use the custom behavior defined below” and you can decide which folder will get synchronized.  For example, I synchronize my inbox and my starred folders as well as a few common others ones.

This should make it easier to run outlook in offline mode.

Hope this helps.



















About Peter Kellner

Peter is a software professional specializing in mobile and web technologies. He has also been a Microsoft MVP since 2007. In addition, he's a multi-course video author at Pluralsight. To read more about Peter Kellner and his experience click here. For information about how Peter Kellner might be able to help you with your project click here.

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  1. I’m having a nightmare configuring Outlook 2007 on my new laptop. I used IMAP previously and never had any issues however this time it is ‘synchronising’… and that’s it! Messages send ok but I can’t get any in. Well, I’ve really only been playing around for a couple of hours but how long should I wait. Looks like I have to go back to POP. Not happy at all 🙁

  2. I think you are right. I’m not sure how good anyone does at IMAP implementations. I’ve never had great luck with it.

  3. Really- that is interesting. Wouldnt you think it would be an Outlook issue though as opposed to a GMAIL issue? One of the big bene’s of IMAP (as you know) is that I can organize my mail on one device and all the other devices track the changes… There must be some way to get this to work wouldn’t you think?

  4. Kevin,
    I’ve got the same problem with moving stuff between folders. I’ve ended up keeping my own separate (local) pst for my folders. I”m not very happy with gmail in general. Off or Online

  5. I am using Outlook 2007 and IMAP to connect to GMAIL. When I go “offline”- I can no longer move email between folders- I get a message that I must be connected. I have downloaded all content and not just the headers.

    Any ideas on what I should try?


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